SET UP EXHIBITOR INFORMATION
2021 Moreton Bay Region Business and Jobs Expo
We are excited to see the Expo is almost here
Southpine Indoor Sports Centre
620 Southpine Road, Brendale
Wednesday 29 September 2021
10am to 4pm
Official Opening on the day of the expo
The Official Opening is at 9.30am starting with exhibitor networking and a short speech program with Government dignitaries attending. It will be in the main expo auditorium in the speaker area. We will announce over the PA system when this is commencing. It is a fun way to kick off the day and to get to meet your fellow exhibitors and local VIPs and politicians.
The Speaker Program can be viewed at :
There are three speaker programs :
- Business Workshops
- Tina X Talks
- Qoin Workshops
We do not take registrations for the workshop sessions, its first in first in to take seats approach.
VERY IMPORTANT : As per our terms and conditions, we reserve the right to make any final changes to the plan now and on the day of the expo, if your stand is changed, we made the change based on overall expo requirements and Covid requirements.
We have been asked by this Council venue to wear sneakers/runners, or flat soled shoes due to the new floors. If you wear heels you will be asked to remove them , so please remember FLAT SHOES.
Please make sure you tell your staff on your stand.
If you have paid for a powered site, you are required to bring:
* One 5 metre cord
* One power board
Please ensure laptops are safely secured as they are your responsibility. We are unable to power up multiple items at your stand, there is one power point allocated at each powered stand. If you don’t have power, you can buy a powerbank at Office Works for $10 to charge up your phone.
Power is now full, we do not have any powered stands available, they are all full.
If you are not joining us for the expo, you need to email us asap, please email paulabrand@smallbusinessexpos.
Please refer to our terms and conditions in regards to our cancellation/refund policy on our website at the Secure Your Spot Page – https://smallbusinessexpos.
If you have not been to one of our expos before, here is an old video recording to watch. It will assist you to prepare so that you have a successful day – https://youtu.be/YV2aMvxNlLw
The last training zoom session (1 Hour) :
Wednesday 22nd September – 3pm to 4pm
Join Zoom Meeting
Meeting ID: 868 9672 3323
As you are aware this is the regions first digital currency expo as well thanks to our Principal Partner, Qoin.
So if you have booked an expo stand using Qoin, we do expect you to sell some products or services on Qoin. It is up to you as to what % of Qoin you will sell at BUT you must sell at the Qoin value and not the BTX price, this is not acceptable.
Please remember to print and laminate your QR codes so people can see you are selling your products and services with Qoin.
At registration on the day you will be provided an A4 sign to place on your stand – if you are going to accept Qoin payments on the day – this sign needs to be displayed.
If you are a Qoin agent or promoter, you are not allowed to solicit for new Qoin merchants – this is the sole action of the Andrew Fed team whom the sponsorship has been allocated to. If you are found to be trawling for Qoin prospects you will be asked to leave.
Tips to promote YOUR BUSINESS at your Exhibition Stand – This is your POP UP SHOP for the day – MAKE IT COUNT
- Do Facebook Lives on the day – it’s best to do this in the morning when you are fresh
- Promote your competitions and prizes – if you have them – via Facebook a few days before the expo.
- Draw your prizes via Facebook Live at the end of the expo.
- FINALLY if you have not shared the text and image to your social media, linked in or customers, please do so now. Remember many businesses are struggling and they may want to join you at the expo. Remember old customers are just as important as new customers, so invite everyone.
Covid Rules for You to Follow
ONLY 2 people at your stand at any one time, one in front of the trestle table and one behind.
We have still allocated 2 chairs at your stand, but it is a requirement that you sit in the same chair all day while at your stand for the duration of the expo.
Please bring your own sanitizer for your expo stand. We have it at the entrance.
We follow the Covid event plan outlined by Queensland Health.
When talking to stand visitors, ensure you are abiding by the 1.5m physical distancing requirement.
If you have staff assisting, we suggest you consider rostering staff for 2 hours at a time.
Everyone who comes on site, will need to register using the State Governments QR check in accessed by your phone, or a manual option is available
You do not need to register staff to attend prior to the day.
At this stage you NEED TO WEAR MASKS for this indoor event. We hope this changes, but at this stage, this is the rule. This rule may change by 10am 23rd September, and we hope no masks will be required after this time.
You will also not be permitted to enter if you have:
- returned from overseas or within a COVID-19 hotspot or COVID exposure site in the last 14 days
- been asked to self-isolate in the last 14 days
- symptoms of an influenza like illness including fever OR symptoms of acute respiratory infection (e.g. shortness of breath, cough, sore throat)
- been in close contact with a confirmed case of COVID-19 (either in the community or at work) or with someone awaiting the results of COVID-19 testing within the past 14 days.
There will be one entrance and one exit and a Security Concierge will be in place to assist with physical distancing rules of 1.5m and to disperse any crowd build up.
We will place directional arrows for the expo areas to assist with people flow.
Bring your own hand sanitizer for you stand We also have hand sanitizer stations located at the entrance and throughout the venue.
Pens – ask people to supply their own OR have a pile for people to use, limit multi usage. If you are re-using pens you should disinfect them with sanitiser before reuse.
You should all have your own Covid safe plans for your specific products and services, if you have specific Covid questions email paulabrand@smallbusinessexpos.
Please ONLY have wrapped individual lollies and place them directly on the table for people to pick up – not in a big bowl or platter.
Remember if you are sick stay at home
To avoid congestion and queues in the carpark on the morning of the expo, we have opened up exhibitor bump in on Tuesday 28 September, 5pm – 7pm.
Please consider bumping in at this time if you are able to do so as it will save you time on expo day and less stress.
It is also recommended that all heavy items be delivered at this time. Please email our Events Manager, Ven Turner if you intend to bump in on Wednesday afternoon.
Ven Turner – firstname.lastname@example.org
Arrival time is no earlier than 7am
When you arrive go to the Registration Desk at the drop off point area. You will be asked to sign in on the State Government Covid APP and then be directed to your exhibition stand.
To assist with your boxes and stand equipment as quickly as possible flatbed trolleys are available to use, and expo helpers on-hand who can wheel your items directly to your stand, while you take care of parking your car. All of our staff and volunteers have completed the necessary Covid 19 training.
After your contents are dropped off, all exhibitors will be shown where to park by our traffic wardens.
Upon arrival please unpack your vehicle quickly and move directly to the space you are allocated – Allocate someone to drive your car to the designated parking area.
We will have traffic management staff in place during set up to ensure everything runs with the least amount of disruption as possible and to assist you with your off-site parking.
Please show patience and respect during this time and comply with any reasonable traffic directions given.
Please do not be late as we need everyone set up by 9.30 am as we will then have an exclusive exhibitor networking event so that you can meet all of the other exhibitors at 9.30am and a short official opening in the main exhibition hall.
Remember to always practice social distancing of 1.5m at all times
We also have volunteer helpers to assist you throughout the day – they are all wearing Black EXPO HELPER t-shirts or branded Small Business Expos T shirts that you can call on for assistance
We regret the building does not have WIFI, please make personal arrangements to provide this if you require it.
A reminder – this Expo is about sales conversations not how fancy your trade table area is. If you are unsure as to how to conduct sales focused conversations (and some staff are not experienced exhibitors – please watch the Pre Expo Workshop Video) or attend the zoom training session.
There are no backing boards, so if you have pull up banners or stand up displays please bring them but be mindful of the space on either side of you to avoid blocking out your fellow trade table holders. We suggest 2 at the most.
For standard expo stands you have a 2 m x 2 m space.
The table provided is 1.8m long and .80cm wide and two chairs.
Please bring your own table cloth as we do not supply them
If you don’t have one, drop into an op shop and buy a sheet for a few $. YES there are 2 chairs per Trade Table but if you want to bring a stool or your own chair then please do so.
Yes you can bring your own table or special chairs for your expo stand. it is good to have them ironed.
Think outside the BOX and get creative but be mindful of your space and your fellow exhibitors.
Remember our catchphrase, “You can do anything you want as long as you don’t come naked or breach our Covid rules”.
For those whom this applies (speakers and sponsors), at registration – you will receive two Main Meal vouchers. We issue 2 x meal vouchers – these vouchers are to the value of $10 to be used at the food trucks.
If you wish to purchase beyond the voucher amount you will need to bring some extra monies for the day – we do not operate an ATM machine at the expo. The food trucks all carry EFTPOS facilities and also accept QOIN.
Coffee will operate from 7am at your own cost
Peak time for coffee is 8.30am to 9.30am so plan around this busy time for your morning caffeine fix.
The food trucks accept CASH and QOIN
We have some delicious food trucks and they operate from 11am to 2pm plenty of time to get a plate of yummy food to eat with live music to enjoy.
Cold drinks are sold at the food trucks and are on a cash basis. We try to limit single use water bottles or straws.
The Food Trucks and fabulous live music are located in the car park
The Food Trucks operate under their own Covid Takeaway Plans.
The end time is 4pm, please ensure you do not leave earlier than this as it causes too much disruption and is unfair for other trade table holders.
When leaving, please clean your space as there is another event coming in after us, so your help in a quick tidy is greatly appreciated.
There are rubbish bins provided throughout the venue.
We will be making a video of the activities on the day, so you might be in it.
We will also have a photographer on the floor as well. We have invited the media and we hope they will attend.
We love to see so many competitions being done to collect business cards. We will not be conducting our usual competition drawing session at 3.30pm this year, instead we ask you to draw your own prizes at the end of the expo day.
Remember to promote your competition prior to the Expo so that people know what you are doing.
The most important people at our expos are YOU
The most important people at the expo are YOU and YOUR BUSINESS and I am sure you need MORE business from new customers but also your existing customer base.
So please make sure you promote yourself prior to the expo and on the day that you are exhibiting. Just because we are small businesses
does not mean we cannot think BIG when it comes to promotion and now IS the most important time for us to promote ourselves.
If we work together – be helpful to each other – have a GREAT attitude and prepare – we will ALL have a fantastic SELL SELL SELL day. Let’s get to it.
See you at the Expo
Paula Brand, and the Small Business Expo Team
Issues, Questions, Concerns, email us paulabrand@