SET UP EXHIBITOR INFORMATION
2021 Brisbane Business and Jobs Expo
6 DAYS TO GO ! - Lets get ready.
We have 262 expo stands booked, our biggest expo we have run.
We have 2 stands available, if you know anyone who would like to book one.
Hibiscus Indoor Sports Centre
90 Klumpp Road, Upper Mt Gravatt
Thursday 21 October 2021
10am to 4pm
Official Opening on the day of the expo
The Official Opening is at 9.30am starting with exhibitor networking and a short speech program with Government dignitaries attending. It will be in the main expo auditorium in the speaker area. We will announce over the PA system when this is commencing. It is a fun way to kick off the day and to get to meet your fellow exhibitors and local VIPs and politicians.
There are two speaker programs – they will be loaded up today here :
- Business and Jobs Workshops
- Tina X Talks
We do not take registrations for the workshop sessions, its first in first in to take seats approach.
VERY IMPORTANT : As per our terms and conditions, we reserve the right to make any final changes to the plan now and on the day of the expo, if your stand is changed, we made the change based on overall expo requirements and Covid requirements.
We have been asked by this Council venue to wear sneakers/runners, or flat soled shoes due to the newly renovated floors. We ask for your support in this request by Council.
Please make sure you tell your staff on your stand as well. No stilletos or heeled shoes.
If you have paid for a powered site, you are required to bring:
* One 5 metre cord
* One power board
Please ensure laptops are safely secured as they are your responsibility. We are unable to power up multiple items at your stand, there is one power point allocated at each powered stand. If you don’t have power, you can buy a powerbank at Office Works for $10 to charge up your phone.
There are no more powered stands, so if you did not book by the 1st October, we cannot assist you. Please bring a power pack to charge your phone – can be purchased from Officeworks for around $10.
PLEASE TELL US If you are not joining us for the expo, you must email us ASAP to paulabrand@
Please refer to our terms and conditions in regards to our cancellation/refund policy on our website at the Secure Your Spot Page – https://smallbusinessexpos.
Please note, having a cold then cancelling your expo stand and then asking for a refund is not acceptable.
If you have not been to one of our expos before, here is an old video recording to watch. It will assist you to prepare so that you have a successful day – https://youtu.be/YV2aMvxNlLw
ONE Zoom Training Session available – 1 hour in duration. Staff at your stand are welcome to join.
Topic: 2021 Business and Jobs Expo Training Session
Time: Oct 19, 2021 04:00 PM Brisbane
Join Zoom Meeting
Meeting ID: 837 4891 9758
This venue has huge fans and side vents, We suggest you wear light clothing for the day – we are sorry
there is no airconditioning..
As you are aware this is the regions first digital currency expo as well thanks to our Principal Partner, Qoin.
If you have booked an expo stand using Qoin, we do expect you to sell some products or services on Qoin. It is up to you as to what % of Qoin you will sell at BUT you must sell at the Qoin value and not the BTX price, this is not acceptable.
Please remember to print and laminate your QR codes so people can see you are selling your products and services with Qoin.
At registration on the day you will be provided an A4 sign to place on your stand – if you are going to accept Qoin payments on the day – this sign needs to be displayed.
If you are a Qoin agent or promoter, you are not allowed to solicit for new Qoin merchants – this is the sole action of the Andrew Fed team whom the sponsorship has been allocated to. If you are found to be trawling for Qoin prospects you will be asked to leave.
Tips to promote YOUR BUSINESS at your Exhibition Stand – This is your POP UP SHOP for the day – MAKE IT COUNT
- Do Facebook Lives on the day – it’s best to do this in the morning when you are fresh
- Promote your competitions and prizes – if you have them – via Facebook a few days before the expo.
- Draw your prizes via Facebook Live at the end of the expo.
Covid Rules - as of 8th October
Covid restrictions have relaxed from 8th October.
We can have 700 people at any one time in this venue, which is great news.
Masks are required indoors at the expo – please make sure you bring them.
We have allocated 2 chairs at each stand
Please bring your own sanitizer for your expo stand. We have it at the entrance.
Our event follows the Covid event checklist outlined by Queensland Health.
When talking to stand visitors, ensure you are abiding by the 1.5m physical distancing requirement.
If you have staff assisting, we suggest you consider rostering staff for 2 hours at a time.
Everyone who comes on site, will need to register using the State Governments QR check in accessed by your phone, or a manual option is available – Plus give a gold coin donation for entry.
You do not need to register staff to attend the expo prior to the day.
You will also not be permitted to enter if you have:
- Returned from overseas or within a COVID-19 hotspot or COVID exposure site in the last 14 days
- been asked to self-isolate in the last 14 days
- symptoms of an influenza like illness including fever OR symptoms of acute respiratory infection (e.g. shortness of breath, cough, sore throat) we do not accept responsibility if this occurs and no refund will be provided, you can always ask someone else to host your stand.
- been in close contact with a confirmed case of COVID-19 (either in the community or at work) or with someone awaiting the results of COVID-19 testing within the past 14 days.
Bring your own hand sanitizer for you stand – we also have hand sanitizer stations located at the entrance and throughout the venue.
Pens – ask people to supply their own OR have a pile for people to use, limit multi usage. If you are re-using pens you should disinfect them with sanitiser before reuse.
You should all have your own Covid safe plans for your specific products and services, if you have specific Covid questions email paulabrand@smallbusinessexpos.
Please ONLY have wrapped individual lollies and place them directly on the table for people to pick up – not in a big bowl or platter.
PLEASE TRY TO DO THIS IF YOU CAN – to avoid congestion and queues in the carpark on the morning of the expo, we have opened up exhibitor bump in on Wednesday 20th October 5pm – 7pm.
Please consider bumping in at this time if you are able to do so as it will save you time on expo day and less stress.
It is also recommended that all heavy items be delivered at this time. Please email our Events Manager, Ven Turner if you intend to bump in on Wednesday afternoon.
Ven Turner – firstname.lastname@example.org
Arrival time is no earlier than 7am
When you arrive go to the Registration Desk at the drop off point area. You will be asked to sign in on the State Government Covid APP and then be directed to your exhibition stand.
To assist with your boxes and stand equipment as quickly as possible flatbed trolleys are available to use, and expo helpers on-hand who can wheel your items directly to your stand, while you take care of parking your car. All of our staff and volunteers have completed the necessary Covid 19 training. Please note all electrical items are the responsibility of your business so please ensure you move these into the venue yourselves.
After your contents are dropped off, all exhibitors will be shown where to park by our traffic wardens.
Upon arrival please unpack your vehicle quickly and move directly to the space you are allocated – Allocate someone to drive your car to the designated parking areas close to the venue.
We will have traffic management staff in place during set up to ensure everything runs with the least amount of disruption as possible and to assist you with your off-site parking.
Please show patience and respect during this time and comply with any reasonable traffic directions given.
Please do not be late as we need everyone set up by 9.30 am as we will then have an exclusive exhibitor networking event so that you can meet all of the other exhibitors at 9.30am and a short official opening in the main exhibition hall.
Remember to always practice social distancing of 1.5m at all times
We also have volunteer helpers to assist you throughout the day – they are all wearing Black EXPO HELPER t-shirts or branded Small Business Expos T shirts that you can call on for assistance
We regret the building does not have WIFI, please make personal arrangements to provide this if you require it.
A reminder – this Expo is about sales conversations not how fancy your trade table area is. If you are unsure as to how to conduct sales focused conversations (and some staff are not experienced exhibitors – please watch the Pre Expo Workshop Video) or attend the zoom training session.
There are no backing boards, so if you have pull up banners or stand up displays please bring them but be mindful of the space on either side of you to avoid blocking out your fellow trade table holders. We suggest 2 at the most.
For standard expo stands you have a 2 m x 2 m space.
You have one standard trestle table provided and 2 chairs.
The table provided is 1.8m long and .80cm wide and two chairs.
Please bring your own table cloth as we do not supply them
If you don’t have one, drop into an op shop and buy a sheet for a few $. YES there are 2 chairs per Trade Table but if you want to bring a stool or your own chair then please do so.
Yes you can bring your own table or special chairs for your expo stand. it is good to have them ironed.
Think outside the BOX and get creative but be mindful of your space and your fellow exhibitors.
Remember our catchphrase, “You can do anything you want as long as you don’t come naked or breach our Covid rules”.
For those whom this applies (speakers and sponsors), at registration – you will receive two Main Meal vouchers. We issue 2 x meal vouchers – these vouchers are to the value of $10 to be used at the food trucks.
If you wish to purchase beyond the voucher amount you will need to bring some extra monies for the day – we do not operate an ATM machine at the expo. The food trucks all carry EFTPOS facilities and also accept QOIN.
Coffee will operate from 7am at your own cost at the cafe – they do not accept Qoin.
Peak time for coffee is 8.30am to 9.30am so plan around this busy time for your morning caffeine fix.
The food trucks outside accept CASH and QOIN
We have some delicious food trucks and they operate from 11am to 2pm plenty of time to get a plate of yummy food to eat with live music to enjoy.
Cold drinks are sold at the food trucks and are on a cash basis. We try to limit single use water bottles or straws.
The Food Trucks and fabulous live music are located in the car park behind the venue
The Food Trucks operate under their own Covid Takeaway Plans.
The end time is 4pm, please ensure you do not leave earlier than this as it causes too much disruption and is unfair for other trade table holders.
When leaving, please clean your space as there is another event coming in after us, so your help in a quick tidy is greatly appreciated.
There are rubbish bins provided throughout the venue.
We will be making a video of the activities on the day, so you might be in it.
We will also have a photographer on the floor as well. We have invited the media and we hope they will attend.
We love to see so many competitions being done to collect business cards. We will not be conducting our usual competition drawing session at 3.30pm this year, instead we ask you to draw your own prizes at the end of the expo day.
Remember to promote your competition prior to the Expo so that people know what you are doing.
The most important people at our expos are YOU
The most important people at the expo are YOU and YOUR BUSINESS and I am sure you need MORE business from new customers but also your existing customer base.
So please make sure you promote yourself prior to the expo and on the day that you are exhibiting. Just because we are small businesses
does not mean we cannot think BIG when it comes to promotion and now IS the most important time for us to promote ourselves.
If we work together – be helpful to each other – have a GREAT attitude and prepare – we will ALL have a fantastic SELL SELL SELL day. Let’s get to it.
See you at the Expo
Paula Brand, and the Small Business Expo Team
Issues, Questions, Concerns, email us paulabrand@