SET UP EXHIBITOR INFORMATION
2021 Logan Business and Jobs Expo
10 days to go to the expo!
Mt Warren Park Indoor Sports Centre,
2 Milne Street Mt Warren Park
Thursday 20 May 2021 10am to 4pm
Here are a few videos that showcase our expos last year, if you have not been to one of our expos – https://youtu.be/lr7n_S6m6M8
and the Moreton Expo that was held a few weeks ago – https://youtu.be/s0BcDViuLzE.
The Official Opening is at 9.30am starting with exhibitor networking and a short speech program with Government dignitaries attending. It will be in the main expo auditorium in the speaker area. We will announce over the PA system when this is commencing. It is a fun way to kick off the day and to get to meet your fellow exhibitors.
The Speaker Program is on the website to view at :
If you have paid for a powered site, you are required to bring:
* One 5 metre cord
* One power board
Please ensure laptops are safely secured as they are your responsibility. We are unable to power up multiple items at your stand,
There is one power point allocated at each powered stand.
If you did not book power at your stand, then we are sorry we dont provide it. If you must have a powered site but did not book and pay for it, you can do so now smallbusinessexpos.com.au/
Limited power stands are available at this late stage.
If you are not joining us for the expo, you need to advise us asap, please email paulabrand@smallbusinessexpos.
Please refer to our terms and conditions on our website at the
Secure Your Spot Page – www.smallbusinessexpos.com.au – minimise exhibitor enquiry info pack pop up box to get to the page.
If you have not been to one of our expos before, here is a video recording to watch.
It will assist you to prepare so that you have a successful day – https://youtu.be/YV2aMvxNlLw
Our expos are quite different to trade specific expos, so we do encourage you and your attending staff to watch the video recording or to sit in on one of our ZOOM TRAINING SESSIONS that is one hour in duration – we will reissue the times and dates shortly if you have not scheduled one of these sessions in.
Tips for a successful expo
- This is a collaborative event, you need to promote that you are exhibiting to your customers, social media followers. There are many businesses who are struggling and this is a great way to help you and them get more visible – reconnect and rebuild morale. See the text below to use plus the image to use.
- Meet every exhibitor – this takes time to do. Be focused and make it the first thing you do.Watch the workshop video on how to do it. Make sure you have genuine conversations and have the intent to see if and how you can do business with each other. Remember the BEST question to ask everyone is, Who do you know who might be interested in what I am selling today?.
- Speak to everyone who walks past your stand – the attendees will be quality leads not time wasters. Make it a goal to speak to everyone.
- Stop traffic with your stand – think outside the box about what to put on your stand. Still unsure? Watch the pre expo workshop video for ideas.
You need to engage with people for about 5 minutes, so have an activity at your stand that is fun but also covid safe.
- Bring staff who understand your goals for the day and who can sell and help you – Don’t bring them if they think it is a day off from work.
- Have FUN on the day and remember to smile, it’s a simple thing but many people are stressed at the moment and smiling faces and a bit of fun is essential to everyone to have a good expo. The vibe of the expo starts with how fabulous the exhibitors are on the day, so shine bright and have FUN.
- If someone is aggressive in their selling, move them along in a respectful way, you are in control of how the conversations go and flow.If expo visitors hand out their own flyers (they can give out business cards) come and tell the expo team and we will have a chat to them.
Tips to promote your Exhibition Stand
- Do Facebook Lives on the day – it’s best to do this in the morning when you are freshPromote your competitions and prizes – if you have them – via Facebook a few days before the expo.
- Draw your prizes via Facebook Live at the end of the expo.
- FINALLY if you have not shared the text and image to your social media, linked in or customers, please do so now.
Remember many businesses are struggling and they may want to join you at the expo. See text and image below to use
Covid Rules for You to Follow
ONLY 2 people at your stand at any one time, one in front of the trestle table and one behind.
We have still allocated 2 chairs at your stand, but it is a requirement that you sit in the same chair all day while at your stand for the duration of the expo.
Please have one (1) person at your stand and then one staff person (if you have one) can visit the other exhibitors or attend the presentations.
When talking to stand visitors, ensure you are abiding by the 1.5m physical distancing requirement.
If you have staff assisting, we suggest you consider rostering staff for 2 hours at a time.
Everyone who comes on site, will need to register using the www.safevisit.com.au
platform which is run by a simple QR code on your phone.
We have selected the easiest to use and best platform that is out there. You do not need to register staff to attend prior to the day.
We will log everyone who comes on site when they arrive using the safevisit platform.
If you do not log in via Safevisit, or legibly complete a manual sign in you will not be permitted to enter.
You will also not be permitted to enter if you have:
- returned from overseas or within a COVID-19 hotspot or COVID exposure site in the last 14 days
- been asked to self-isolate in the last 14 days
- symptoms of an influenza like illness including fever OR symptoms of acute respiratory infection (e.g. shortness of breath, cough, sore throat)
- been in close contact with a confirmed case of COVID-19 (either in the community or at work) or with someone awaiting the results of COVID-19 testing within the past 14 days.
There will be one entrance and one exit and a Security Concierge will be in place to assist with physical distancing rules of 1.5m and to disperse any crowd build up.
We will place directional arrows for the expo areas to assist with people flow.
We advise you to bring hand sanitizer and have it available at your stand for anyone who wishes to use it.
We also have hand sanitizer stations located at the entrance and throughout the venue.
Pens – ask people to supply their own OR have a pile for people to use, limit multi usage.
If you are re-using pens you should disinfect them with sanitiser before reuse.
You should all have your own covid safe plans for your specific products and services, if you have specific covid questions email paulabrand@smallbusinessexpos.
Please ONLY have wrapped individual lollies and place them directly on the table for
people to pick up – not in a big bowl or platter.
Remember if you are sick stay at home
To avoid congestion and queues in the carpark on the morning of the expo, we have opened up exhibitor bump in on Wednesday 19 May, 4 – 6pm.
Please consider bumping in at this time if you are able to do so.
It is also recommended that all heavy items be delivered at this time. Please email our Events Manager, Ven Turner if you intend to bump in on Wednesday afternoon.
Ven Turner – firstname.lastname@example.org
Arrival time is no earlier than 7am on the 20th May
When you arrive go to the Registration Desk at the drop off point area. You will be asked to sign in on Safevist and directed to your exhibition stand.
A welcome letter with your lunch tickets (for those who have purchased lunch with your expo stand) will be located at your stand. Please take the time to read the letter. DO NOT LOSE YOUR TICKETS.
There is some lockable space in the venue, so please ensure you contact Ven with any specific requests.
Ven Turner – email@example.com
There will be a registration desk where you will register into the precinct using the www.safevisit.com.au
To assist with your boxes and stand equipment as quickly as possible we will have flatbed trolleys are available to use, and expo helpers on-hand who can wheel your items directly to your stand, while you take care of parking your car. All of our staff and volunteers have completed the necessary Covid 19 training.
After your contents are dropped, all exhibitors will be directed where to park by our traffic wardens.
Upon arrival please unpack your vehicle quickly and move directly to the space you are allocated – Allocate someone to drive your car to the designated parking area.
We will have traffic management staff in place during set up to ensure everything runs with the least amount of disruption as possible and to assist you with your off-site parking.
Please show patience and respect during this time and comply with any reasonable traffic directions given.
Please do not be late as we need everyone set up by 9.30 am as we will then have an exclusive exhibitor networking event so that you can meet all of the other
exhibitors at 9.30am and a short official opening in the main exhibition hall.
Remember to always practice social distancing of 1.5m at all times
We also have many volunteer helpers to assist you throughout the day – they are all wearing Black EXPO HELPER t-shirts or branded Small Business Expos T shirts that you can call on for assistance
We regret the building does not have WIFI, please make personal arrangements to provide this if you require it.
A reminder – this Expo is about sales conversations not how fancy your trade table area is. If you are unsure as to how to conduct sales focused conversations (and some staff are not experienced exhibitors – please watch the Pre Expo Workshop Video)
There are no backing boards, so if you have pull up banners or stand up displays please bring them but be mindful of the space on either side of you to avoid blocking out your fellow trade table holders. We suggest 2 at the most.
For standard expo stands you have a 2 m x 2 m space.
The table provided is 1.8m long and .80cm wide
Please bring your own table cloth as we do not supply them
If you don’t have one, drop into an op shop and buy a sheet for a few $. YES there are 2 chairs per Trade Table but if you want to bring a stool or your own chair then please do so.
Yes you can bring your own table or special chairs for your expo stand. it is good to have them ironed.
Think Outside the BOX and get creative but be mindful of your space and your fellow exhibitors.
We supply one standard trestle table 1.8m long and .80cm wide and one chair per expo stand space
Remember our catchphrase, “You can do anything you want as long as you don’t come naked or breach our Covid rules.
For those whom this applies, at registration – you will receive two Main Meal vouchers. We issue 2 x meal vouchers trade table. These vouchers are to the value of $10 to be used at the food trucks.
Please note, vouchers are provided for fully paid stands and sponsors only. Part funded, early bird or free stands do not receive lunch vouchers.
If you wish to purchase beyond the voucher amount you will need to bring some extra monies for the day – we do not operate an ATM machine at the expo.
The food trucks all carry EFTPOS facilities and also accept QOIN.
Coffee will operate from 7am at your own cost
Peak time for coffee is 8.30am to 9.30am so plan around this busy time for your morning caffeine fix.
We have some delicious food trucks and they operate from 11am to 2pm plenty of time to get a plate of yummy food to eat with live music to enjoy.
Cold drinks are sold at the food trucks and are on a cash basis. We try to limit single use water bottles or straws.
The Food Trucks and fabulous live music are located in the car park
The Food Trucks operate under their own Covid Takeaway Plans.
The end time is 4pm, please ensure you do not leave earlier than this as it causes too much disruption and is unfair for other trade table holders.
When leaving, please clean your space as there is another event coming in after us, so your help in a quick tidy is greatly appreciated.
There are rubbish bins provided throughout the venue.
We will be making a video of the activities on the day, so you might be in it.
We will also have a photographer on the floor as well. We have invited the media and we hope they will attend.
We love to see so many competitions being done to collect business cards. We will not be conducting our usual competition drawing session at
3.30pm this year, instead we ask you to draw your own prizes at the end of the expo day.
Remember to promote your competition prior to the Expo so that people know what you are doing.
The most important people at our expos are YOU
The most important people at the expo are YOU and YOUR BUSINESS and I am sure you need MORE business from new customers but also your existing customer base.
So please make sure you promote yourself prior to the expo and on the day that you are exhibiting. Just because we are small businesses
does not mean we cannot think BIG when it comes to promotion and now IS the most important time for us to promote ourselves.
If we work together – be helpful to each other – have a GREAT attitude and prepare – we will ALL have a fantastic SELL SELL SELL day. Let’s get to it.
See you at the Expo
Paula Brand, and the Small Business Expo Team
Issues, Questions, Concerns, email us paulabrand@