SET UP EXHIBITOR INFORMATION
2021 Gold Coast Business and Jobs Expo
We are excited to see the Expo is almost here
Carrara Indoor Sports Centre
296 Nerang Broadbeach Rd, Carrara QLD 4211
24 June 10am to 4pm
Here are a few videos that showcase our expos last year, if you have not been to one of our expos – https://youtu.be/lr7n_S6m6M8
and the Moreton Expo that was held a few weeks ago – https://youtu.be/s0BcDViuLzE.
The Official Opening is at 9.30am starting with exhibitor networking and a short speech program with Government dignitaries attending. It will be in the main expo auditorium in the speaker area. We will announce over the PA system when this is commencing. It is a fun way to kick off the day and to get to meet your fellow exhibitors and local VIPs and politicians.
The Speaker Program is on the website to view at :
We do not take registrations for the workshop sessions, its first in first in to take seats approach.
Please remember to print and laminate your QR codes so people can see you are trading with Qoin.
If you are a Qoin agent or promoter, you are not able to solicit new Qoin merchant business.
There are no powered sites available. If you did not book and pay for power, it is too late to book it now.
We are sorry for any inconvenience caused.
If you have booked a powered stand, remember your power cord and your power board – must have been tested and tagged, as a requirement of this Gold Coast City Council venue. If your cord and board are not tested, our Power person David Thorndkye can do this for $10 upon set up when you bump in the day prior or on the morning.
Tips to promote your Exhibition Stand
– This is you POP UP SHOP
- Do Facebook Lives on the day – it’s best to do this in the morning when you are fresh
- Promote your competitions and prizes – if you have them – via Facebook a few days before the expo.
- Invite all of your business customers to come and see you at your stand, it safes you a lot of time connecting this way than you having to chase them up – bring them to YOU.
- Draw your prizes via Facebook Live at the end of the expo.
- FINALLY if you have not shared the text and image to your social media, linked in or customers, please do so now. Remember many businesses are struggling and they may want to join you at the expo.
Covid Rules for You to Follow
ONLY 2 people at your stand at any one time, one in front of the trestle table and one behind.
We have still allocated 2 chairs at your stand, but it is a requirement that you sit in the same chair all day while at your stand for the duration of the expo.
Please have one (1) person at your stand and then one staff person (if you have one) can visit the other exhibitors or attend the presentations.
When talking to stand visitors, ensure you are abiding by the 1.5m physical distancing requirement.
If you have staff assisting, we suggest you consider rostering staff for 2 hours at a time.
Everyone who comes on site, will need to register using the www.safevisit.com.au
platform which is run by a simple QR code on your phone.
We have selected the easiest to use and best platform that is out there. You do not need to register staff to attend prior to the day.
We will log everyone who comes on site when they arrive using the safevisit platform.
If you do not log in via Safevisit, or legibly complete a manual sign in you will not be permitted to enter.
You will also not be permitted to enter if you have:
- returned from overseas or within a COVID-19 hotspot or COVID exposure site in the last 14 days
- been asked to self-isolate in the last 14 days
- symptoms of an influenza like illness including fever OR symptoms of acute respiratory infection (e.g. shortness of breath, cough, sore throat)
- been in close contact with a confirmed case of COVID-19 (either in the community or at work) or with someone awaiting the results of COVID-19 testing within the past 14 days.
There will be one entrance and one exit and a Security Concierge will be in place to assist with physical distancing rules of 1.5m and to disperse any crowd build up.
We will place directional arrows for the expo areas to assist with people flow.
We advise you to bring hand sanitizer and have it available at your stand for anyone who wishes to use it.
We also have hand sanitizer stations located at the entrance and throughout the venue.
Pens – ask people to supply their own OR have a pile for people to use, limit multi usage.
If you are re-using pens you should disinfect them with sanitiser before reuse.
You should all have your own Covid safe plans for your specific products and services,
if you have specific Covid questions email paulabrand@smallbusinessexpos.
Please ONLY have wrapped individual lollies and place them directly on the table for people to pick up – not in a big bowl or platters.
Remember if you are sick stay at home
To avoid congestion and queues in the carpark on the morning of the expo, we have opened up exhibitor bump in on Wednesday 23rd June, 5 – 7pm.
Please consider bumping in at this time if you are able to do so as it will save you time and be less stressed on expo day.
It is also recommended that all heavy items be delivered at this time. Please email our Events Manager, Ven Turner if you intend to bump in on Wednesday afternoon.
Ven Turner – firstname.lastname@example.org or 0404 695 444
Arrival time is no earlier than 7am
When you arrive go to the Registration Desk at the drop off point area. You will be asked to sign in on the STATE Government covid app and be directed to your exhibition stand.
A welcome letter with your lunch tickets (for those who have purchased lunch with your expo stand) will be located at your stand. Please take the time to read the letter. DO NOT LOSE YOUR TICKETS as they wont be replaced.
There is some lockable space in the venue, so please ensure you contact Ven with any specific requests.
To assist with your boxes and stand equipment as quickly as possible we will have flatbed trolleys are available to use, and expo helpers on-hand who can wheel your items directly to your stand, while you take care of parking your car. All of our staff and volunteers have completed the necessary Covid 19 training.
After your contents are dropped, all exhibitors will be directed where to park by our traffic wardens – we use Rotary and the entry of a gold coin donation for the day – all goes to Rotary
Upon arrival please unpack your vehicle quickly and move directly to the space you are allocated – Allocate someone to drive your car to the designated parking area.
We will have traffic management staff in place during set up to ensure everything runs with the least amount of disruption as possible and to assist you with your off-site parking.
Please show patience and respect during this time and comply with any reasonable traffic directions given.
Please do not be late as we need everyone set up by 9.30 am as we will then have an exclusive exhibitor networking event so that you can meet all of the other exhibitors at 9.30am and a short official opening in the main exhibition hall.
If you arrive after 10am to set up, we have the right to refuse you entry. So please be on time to set up.
Remember to always practice social distancing of 1.5m at all times
We also have many volunteer helpers to assist you throughout the day – they are all wearing Black EXPO HELPER t-shirts or branded Small Business Expos T shirts that you can call on for assistance
We regret the building does not have WIFI, please make personal arrangements to provide this if you require it.
A reminder – this Expo is about sales conversations not how fancy your trade table area is. If you are unsure as to how to conduct sales focused conversations (and some staff are not experienced exhibitors – please watch the Pre Expo Workshop Video)
There are no backing boards, so if you have pull up banners or stand up displays please bring them but be mindful of the space on either side of you to avoid blocking out your fellow trade table holders. We suggest 2 at the most.
For standard expo stands you have a 2 m x 2 m space.
The table provided is 1.8m long and .80cm wide and two chairs.
Please bring your own table cloth as we do not supply them
If you don’t have one, drop into an op shop and buy a sheet for a few $. YES there are 2 chairs per Trade Table but if you want to bring a stool or your own chair then please do so.
Yes you can bring your own table or special chairs for your expo stand. it is good to have them ironed.
Think Outside the BOX and get creative but be mindful of your space and your fellow exhibitors.
We supply one standard trestle table 1.8m long and .80cm wide and one chair per expo stand space
Remember our catchphrase, “You can do anything you want as long as you don’t come naked or breach our Covid rules.
For those whom this applies, at registration – you will receive two Main Meal vouchers. These vouchers are to the value of $10 to be used at the food trucks.
Please note, vouchers are provided for speakers and sponsors only.
If you wish to purchase beyond the voucher amount you will need to bring some extra monies for the day – we do not operate an ATM machine at the expo.
The food trucks all carry EFTPOS facilities and also accept Qoin.
Coffee will operate from 7am at your own cost and accept Cash and Qoin
Peak time for coffee is 8.30am to 9.30am so plan around this busy time for your morning caffeine fix.
We have some delicious food trucks and they operate from 11am to 2pm plenty of time to get a plate of yummy food to eat with live music to enjoy.
Cold drinks are sold at the food trucks and are on a cash basis. We try to limit single use water bottles or straws.
The Food Trucks and fabulous live music are located in the car park
The Food Trucks operate under their own Covid Takeaway Plans.
The end time is 4pm, please ensure you do not leave earlier than this as it causes too much disruption and is unfair for other trade table holders.
When leaving, please clean your space as there is another event coming in after us, so your help in a quick tidy is greatly appreciated.
There are rubbish bins provided throughout the venue.
We will be making a video of the activities on the day, so you might be in it.
We will also have a photographer on the floor as well. We have invited the media and we hope they will attend.
We love to see so many competitions being done to collect business cards. We will not be conducting our usual competition drawing session at 3.30pm this year, instead we ask you to draw your own prizes at the end of the expo day.
Remember to promote your competition prior to the Expo so that people know what you are doing.
The most important people at our expos are YOU
The most important people at the expo are YOU and YOUR BUSINESS and I am sure you need MORE business from new customers but also your existing customer base.
So please make sure you promote yourself prior to the expo and on the day that you are exhibiting. Just because we are small businesses does not mean we cannot think BIG when it comes to promotion and now IS the most important time for us to promote ourselves.
If we work together – be helpful to each other – have a GREAT attitude and prepare – we will ALL have a fantastic SELL SELL SELL day. Let’s get to it.
See you at the Expo
Paula Brand, and the Small Business Expo Team
Issues, Questions, Concerns, email us paulabrand@